Administrative Support Assistant (OA)
Schedules and makes arrangements for the Clarksville Area Service (CAS) regular and special conferences and meetings,arranges for space, equipment, provides notifications, assembles and distributes information required, prior to meetings Serves as primary and/or back-up timekeeper, which includes responsibility for preparing, submitting and maintaining time and attendance records Maintains employee records; Reviews folders on a recurring basis to ensure all required documentation is current. Annually ensures all licensures are updated and on record; Sends reminders to clinical staff supervisors to obtain a renewed license Prepares personnel actions (appointments, resignations, transfers, re-alignments, promotions, etc.,) coordinating these actions with the Human Resources Prepares all educational and travel requests for assigned staff Serves as Automated Data Processing Application Coordinator (ADPAC); Personal Identity Verification (PIV) Sponsor; Talent Management System (TMS) Coordinator Work Schedule:
Monday through Friday; 7:
30 am to 4:
00 pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Support Assistant (OA)/PD70642-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/02/2019. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Preparing a variety of recurring reports and coordinating/ consolidating submittals of information; Answering telephone calls and answer inquiries; Arranging suitable accommodations; Coordinating times with various personnel for meetings, and drafting meeting minutes; Maintaining a system of files, both electronic and manual, of correspondence, publications, directives and policies; Preparing and submitting personnel actions through automated information systems. OR, Education:
As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Bachelors Degree. You will be rated on the following Competencies for this position:
Interpersonal Skills Customer Service Organizational Awareness Self-Management Clerical Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Typing Requirement:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. Note:
Words per minute are based on a 5 minute sample with three or fewer errors. Physical Requirements:
The work is primarily sedentary, although there may be some walking, standing, bending and carrying of light items, such as papers, books or small parts. No special physical demands are required to perform the work. Work is typically performed in an adequately lighted and climate controlled office. The environment involves every day risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, labs or commercial vehicles. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday through Friday; 7:
30 am to 4:
00 pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Support Assistant (OA)/PD70642-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/02/2019. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Preparing a variety of recurring reports and coordinating/ consolidating submittals of information; Answering telephone calls and answer inquiries; Arranging suitable accommodations; Coordinating times with various personnel for meetings, and drafting meeting minutes; Maintaining a system of files, both electronic and manual, of correspondence, publications, directives and policies; Preparing and submitting personnel actions through automated information systems. OR, Education:
As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Bachelors Degree. You will be rated on the following Competencies for this position:
Interpersonal Skills Customer Service Organizational Awareness Self-Management Clerical Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Typing Requirement:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. Note:
Words per minute are based on a 5 minute sample with three or fewer errors. Physical Requirements:
The work is primarily sedentary, although there may be some walking, standing, bending and carrying of light items, such as papers, books or small parts. No special physical demands are required to perform the work. Work is typically performed in an adequately lighted and climate controlled office. The environment involves every day risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, labs or commercial vehicles. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$37,843 to $49,200 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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